Minutes of the Far North Coast Swimming Association Inc

MINUTES OF FNC MEETING

Minutes of the Far North Coast Swimming Association

General Meeting held at Alstonville Bowling Club

Sunday 29^th June 2003

Meeting opened at 10:00am

Present:
C. Mills (Lismore), M. Harding (Alstonville), D. McLean (Casino), M. Creighton (Casino), P. Brewer-Charles (Alstonville), D. Lance (Twin Towns ASC), L. Johnson (Alstonville), H. George (LIST), D. Bradwell (LIST), N. Anderton (Mullumbimby), G. Canning (Lismore), L. Simpson (Byron Bay), Chris Waldersee (Byron Bay), Dave Middleton (Kingscliff), J. Pilgrim (BEST)

Apologies:
G. Lees (Lennox Head), B. Thompson (Alstonville)

Minutes of Previous Meeting:
The minutes of the previous meeting were read by Chris Mills

Correspondence In:
Ballina RSL account for AGM (total $110)

$40 hire fee
$70 catering

Murwillumbah request for carnival
Grafton Club information
Lennox $70 affiliation 2003/2004
Ballina Memorial $45 for 15 swimmers

Correspondence Out:
Nil

Reports:
President – Presented by Chris Mills

Treasurer – Presented by David Bradwell

Balance sheet 30/03/03 – 25/05/03 presented
Balance as at 25/05/03 - $8870.37
Need to consolidate funds

State Councillor – Presented by Margaret Harding

AGM in Sydney
Election of the Country Director – Carol Cairns
9/08/03 – Country meeting
10/08/03 – Council meeting
Proposed changes to Constitution to be updated
Technical congress at Lidcombe

How to run carnivals
Management of small clubs

Need a Technical Committee – suggestion that a seminar be run for timekeepers, judges, etc. because we need more qualified officials. It is recommended that the seminar be run before the new summer season. For more information, contact Margaret Harding.
Survey members of clubs for those interested in becoming qualified officials
Country Regional carnivals for 2003 – Cowra, Goulburn, Gunnedah
The Far North Coast has been allocated a Country Regional carnival in 2006

General Business:

FNC Championship carnivals
No1 - Casino 7/02/2004
No2 - Alstonville 14/02/2004 (refer to FNC website)

FNC Non-championship carnivals
No1 - 6/12/03 Host club & location to be allocated *
No2 - 28/02/04 Byron Bay (pool & date to be confirmed)

* Possibly held at Alstonville or Ballina
NB: No relays at the Non-championship carnival No1

FNC Championship Relay carnival - 22/11/03 (Mullumbimby)

FNC Long distance carnival – 6/12/03 p.m. & 7/12/03 p.m.*

FNC Winter Sprint carnival at Alstonville 21/09/03

Twin Towns confirmed their carnival for November 1 & 2

Request to clubs for a voluntary donation.

Motion – That FNC Swimming should introduce a fee for the referee ($100), chief timekeeper ($50), starter ($50) and recorder ($50) for all carnivals that require these services.
The money is to be paid to FNC to meet the expenses of these volunteers.
The sponsoring club is liable for this amount

Moved by Chris Mills
Seconded by Narelle Anderton
Carried

Winter Development Camp

Date – 10/10/03 - 12/10/03
Organisation for this is in progress

Affiliation fees

Clubs should have paid club affiliation fees to N.S.W. Swimming by 1/04/03
Swimmer registrations are due 1/10/03
(NB: left over cards need to be returned by 15/10/03)
FNC Affiliation fees of $70 and swimmer registration fee of $3 are due on 1/10/03

Sport and Recreation Grants

Available now
Up to $9000

Julie Gordon, Executive Director of N.S.W. Swimming made a presentation

Handouts
Member Protection Policy (MPP)

Introduced 1/06/03
Posters and brochures were issued to clubs
Developed by Australian Swimming (ASI)
It is necessary to read a copy of the policy (the policy is arduous reading, but persevere!)
Summary of what clubs need to do and police check (PC)
PC is a mandatory screening, in addition to the Prohibited Persons Form.
The employee applies for the PC ($36) and it is valid for 3 years
Implementation of a procedure for claim
Explanation of harassment
Member Protection Officer (MPO)

This requires a 2-day training course
The MPO for N.S.W. Swimming is Brett Lovegrove
All clubs are to meet the requirements of the MPP by 1/12/03

3 fact sheets

Registration by disc (N.S.W. is building up a data base)
Non-swimmers – need date of birth
2 fact sheets on Meet Manager, etc – needed to submit entries

Entries may be by email or post
Entries close 5:00pm Monday
Qualifying times – require referee and starter details sent to NSW Swimming

Next Meeting

3/08/03 Alstonville Bowling Club
Auditors report will be presented

Urgent: FNC desperately require a Secretary

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