Minutes of the Far North Coast Swimming Association Inc.

Annual General Meeting

held at the Ballina RSL Club

on Sunday 19th May 2002

Meeting opened at 10.15am

Present:
Maree Field (Lennox Head), Trish Barnes (Kingscliff), Gail Hunter (Twin Towns), Margaret Harding (Alstonville), Graham Canning (Lismore), John Smits (Alstonville), Sandra Black (Alstonville), Glenn Moriarty (Alstonville). David Jupe (Ballina Indoor), Tracey Timperley (Byron Bay), David McLean (Casino), Michelle Creighton (Casino), Graham Lees (Lennox Head), Chris Mills (Lismore), Narelle Anderton (Mullumbimby), John Riley (Twin Towns).
Observers: Cliff Harris (NSWSA), Walter Hitchel (NSWSA), Lin Johnson (Alstonville), Stan Tilley.

Apologies:
Bemie Thompson (ALEC Convenor), Bill Walton (Murwillumbah).

Swimming Club Operational Manual:
Maree Field suspended normal proceedings and asked Cliff Harris and Walter Hitchel from NSWSA to address the meeting on the new Australian Swimming Club Operational Manual. Those clubs present were able to receive their package. Clubs who were not present will be sent their package, probably in October, after clubs have paid their Affiliation fee to NSWSA. The club package comes in a loose-leaf folder that will enable easy updates, which will be sent to clubs free of charge as they happen. Any clubs requiring more copies can request more from NSWSA at a cost to clubs.

At the end of the presentation, Wal and Cliff answered questions from the floor.

Many questions regarding insurance arose. Swimmers who do not apply for clearance to swim at interstate meets, may not be covered by insurance. Children who swim in 'baby pools' on club nights are also not covered by insurance, or parents who help on club nights unless they are members of NSWSA. Questions regarding the responsibilities of the pool lessee on club nights, with one lessee not being present on clubs nights presenting a potential problem.

Maree thanked Wal and Cliff for attending and for their presentation. The FNC AGM then continued.

Minutes of the Previous AGM:
The minutes from the previous Annual General Meeting were read.

Moved Trish Barnes - Seconded John Smits
That the minutes from the previous AGM be accepted as read - Carried

President's Report:
Maree presented her report to the meeting, and thanked State Councillor, ALEC Convenor, all coaches, the Secretary and the Treasurer for their help and assistance throughout the year.

Moved Maree Field - Seconded Graham Canning
That the President's Report be accepted - Carried

Correspondence In:
Trish Barnes presented a list of all incoming correspondence received.

Moved Trish Barnes - Seconded John Smits
That the Correspondence In be accepted as printed - Carried

Correspondence Out:
Trish Barnes presented a list of all outgoing correspondence.

Moved Trish Bames - Seconded Glenn Moriarty
That Correspondence Out be accepted as printed - Carried

Treasurer's Report:
Gail Hunter presented the Treasurer's Report to the meeting. Balance brought forward was $13,218.82Cr, with total credits of $13,331.42 and debits of $8,141.73 leaving a balance of $18,742.51CR as at 30/04/02. With an outstanding deposit of $870.00 and invoices for payment for $864.28 and outstanding cheques for $334.00, leaving a book balance of $18,414.23. Gail stated that the Treasurer's books could now be submitted to the Auditors and wished the incoming Committee all the best.

Moved Gail Hunter - Seconded Margaret Harding
That the Treasurer's Report be accepted as presented - Carried

State Councillor's Report:
Margaret Harding presented the State Councillor's Report

Moved Margaret Harding - Seconded Glenn Moriarty
That the Councillor's Report be accepted as presented - Carried

ALEC Convenor's Report:
As Bernie Thompson was unable to attend the AGM there was no ALEC Convenor's Report presented.

Election of Office Bearers:
Maree Field asked Cliff Harris if he would chair the meeting for the purpose of the election of the new committee.
Office Bearers for 2002-03 are:

Clubs would be asked to fill the positions of Secretary and Treasurer. After three years in the positions, Trish and Gail declined to accept the positions.

Agenda Items

Affiliation and Capitation fee:
A proposal was received from Lismore club to reduce the Capitation fee to FNCSA, which is currently $5 per swimmer. Rationale was that FNCSA is accumulating funds and with the increase in NSWSA capitation fee, it was felt that fees should be reduced.

Moved Glenn Moriarty - Seconded Margaret Harding
That the swimmer capitation fee to FNCSA be reduced from $5 to $3 per swimmer for the coming season. - Carried

Discussion took place regarding fees. Currently Affiliation fee to FNC Swimming is $70.00 per club.

Moved Narelle Anderton - Seconded John Smits
That club Affiliation fee to FNC Swimming be left at $70.00 per club. - Carried

Could all clubs please pay their Affiliation fee promptly. An information sheet is to be sent to all clubs to be returned with their Affiliation fee. (Included)

Dates for FNC Carnivals and venues:
Please note that FNC Championship and Non Championship Carnivals are to be offered to clubs who are next in line on the FNC Alphabetical roster system. Clubs who were next in line for carnivals but declined to hold them last season will be asked to host a FNC Carnival this season. These clubs are to verify their acceptance at the next meeting.( Mid Richmond, Murwillumbah, Tweed Heads, Twin Towns, Yamba.)

The following are dates that clubs have asked for this season:

Dates decided for FNCSA Carnivals:

Meeting closed at 1.10pm

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